A tidy file for every tenant, from move-in to move-out
The Tenant Desk keeps the paperwork in order: ID proof, police verification records, emergency contacts, agreements and photo checklists. Tenants fill in their own details from a link on WhatsApp.
- ID proof checkedAadhaar, last 4 digits only
- Police verification recordUploaded, 12 Mar
- Rental agreementSigned by both parties
- Emergency contactAdded
- Move-in checklist14 of 14 items, 22 photos
- Deposit receiptSent on WhatsApp
Everything you need before handing over the keys
Collected once, kept safely, found in seconds.
Self-serve tenant onboarding
Send one WhatsApp link. The tenant adds their ID proof, permanent address, employer or college, emergency contact and family members living in the unit.
- Only the last 4 digits of Aadhaar are shown
- Missing items are listed for you
- Works for co-tenants and each PG bed
Police verification records
Upload the acknowledgement from the local police station or the online portal. The desk shows which tenants still need one.
Move-in checklist
Room by room, with photos of walls, fittings and appliances, signed off by the tenant on their phone.
Move-out checklist
The same rooms compared with move-in photos, so deductions from the deposit are clear and fair.
Tenant history
Rent paid, repairs raised, notices given and the final settlement, kept even after they leave.
Fair to every applicant
Vuthani does not screen or score tenants on religion, caste, food habits, marital status, gender or similar grounds, and has no fields that ask for them. Owners decide who to let to, on the facts that matter: rent, documents and references.
Leaving, settled in a week
When a tenant gives notice, the desk starts the move-out: last month rent, utility readings, checklist and deposit settlement.
- Notice period trackedFrom the date notice is given, as per the agreement.
- Deposit settlement sheetDeposit held minus agreed deductions, with photos for each.
- Unit back on the vacancy boardWith the date it becomes free and the asking rent.
- Lease signed, 11 monthsJan 2026
- Stamp duty receipt attachedPDF
- Renewal notice to tenantDraft ready
- Owner approval for revisionWaiting
Tenant Desk, step by step
Send the link
Tenant gets it on WhatsApp
Tenant fills the file
ID, contacts and family
Attach verification
Police record and agreement
Check in
Photo checklist and keys
Firm on rent, fair to people
These rules are part of the product. They apply to every account and cannot be switched off.
Polite and at reasonable hours
Reminders are courteous, sent between 9 am and 8 pm and never threatening.
No decisions on evictions or penalties
AI only reminds and flags. Every action is decided by the owner.
No screening on personal grounds
Tenants are never screened or scored on religion, caste, food habits, marital status or similar grounds.
Documents kept only as long as needed
Tenant documents are encrypted, shared only with the owner and deleted after the period you set.
Tenant Desk questions
Short answers. If yours is not here, write to the Landlord Desk.
Connect with usWho can see tenant documents?
Only the owner and the managers the owner adds. Documents are encrypted and are never shared with other landlords or used for any other purpose.
How long are documents kept?
For the length of the tenancy and the period you choose after move-out, then they are deleted.
Does Vuthani do the police verification?
No. You or the tenant complete it with the local police. The desk stores the record and reminds you when it is missing.
Other flats in the building
Every building lit. Every rent in.
Hang the sign once. Add your buildings tonight, send the first UPI reminders on the 1st and see who has paid by the 5th.